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After School & Camp Services Administrative Assistant
Henry Street Settlement
• Provide day-to-day assistance to the Director and after school and camp staff.
• Provide excellent and consistent communication with Administrative staff; display exceptional interpersonal skills.
• Work with families to process new applications, collect fees, and select appropriate programs.
• Prepare department payroll information by collecting, calculating, and submitting necessary data and documentation.
• Demonstrate and maintain professional/productive working relationships with families, funding sources, staff, community members, and other Henry Street Settlement departments, etc.
• Facilitate the necessary ordering of supplies for after school and camp programs, including, but not limited to, office supplies, classroom materials, first aid, etc.
• Assist with the planning and implementation of program events and workshops including ordering necessary food/supplies and assisting with set-up.
• Accurately manage and appropriately distribute petty cash; compile and submit relevant reports in a timely fashion.
• Complete all check requests and purchase orders for bills related to the department and accurately record on program ledgers.
• Maintain and upkeep family/participant records and staff files with confidentiality in order to remain NYC Department of Health and Mental Hygiene compliant.
• Assist in arrangement and implementation of staff meetings and trainings pertaining to programs.
• Exhibit a warm and welcoming demeanor with all families, potential participants, and external stakeholders.
• Work successfully under pressure (i.e., handling tasks which come up simultaneously and/or unexpectedly and approaching deadlines).
• Produce written documents with clearly organized thoughts using proper sentence construction, punctuation, and grammar.
• Other duties as assigned by Director.
• Bachelor’s Degree in related field such as Human Development, Management, and Education etc. preferred.
• Associate’s Degree in related fields such as Human Development, Management, Education etc. required.
• Knowledge of after school and camp programs policies and procedures preferred.
• Familiarity with guidelines, regulations, expectations and eligibility requirements in reference to Child and Adult Care Food Program (CACFP), Department of Youth and Community Development (DYCD) contracts, Department of Education (DOE) contracts, Department of Health (DOH) licenses, New York City Housing Authority (NYCHA), etc. preferred.
• Familiarity with fee-based youth development programs preferred.
• Knowledge of data entry programs related to programs and family (ex. www.youthservices.net) preferred.
• Skillful usage of Microsoft Office products including Access, Word, Excel and Outlook required.
• Meet standards for licensing requirements (finger printing, child abuse check, etc.).
• Self-motivated and able to work efficiently and effectively under pressure.
• Strong organizational skills and ability to multi-task.
• Must be able to support programs, meetings, and activities at multiple sites across the Lower East Side.
• Bi-lingual (English/Spanish or English/Chinese) preferred.
Commensurate with Experience
Posted on 06/18/18; CVMHA ID #12146