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Facilities Department Office Manager

The Bridge

Description

THIS IS NOT A CLERICAL/RECEPTIONIST POSITION
The Bridge, an innovative and well respected mental health agency serving adults with serious mental illness, substance abuse, co-occurring mental health and substance abuse disorders, and co-morbid medical conditions is seeking a Manager for its Facilities Department.


Your duties will include, but will not be limited to:

Responding to repair requests, coordinating repairs with the Director of
Maintenance and building staff, ordering outside service as needed, similarly responds to emailed repair requests.

Coordinating purchasing of supplies and equipment, maintaining inventory, completing payroll for porters and handymen and processing paperwork for new hires.

Reviewing and verifying all vendor invoices and preparing for payment, interfacing regularly with Finance Department.

Maintaining records and monitoring all service and vendor contracts within the department, ensuring contracts are followed as agreed by obtaining written verification.
Maintaining and reviewing our fleet and gas cards; renewing our parking permits at the end of the year.

Scheduling and coordinating required tests and inspections of building equipment and systems as required by law.

All other duties as assigned.

Qualifications

High School Diploma or equivalent, some college or trade school desirable.

2+ years in similar field; experience in one of the contracting trades a plus.

Proficient in Microsoft Office, including Excel.

Excellent English language skills, both verbal and written.

Excellent time management, organizational skills and ability to meet strict deadlines; flexibility and ability to tolerate and function in an active work environment with frequent human traffic.

Familiarity with NYC Buildings Dept., FDNY, HPD, DEP, Sanitation regulations and ECB hearing process is desirable.

Familiarity with RealPage is desirable.


Physical Requirements:
Ability to safely and successfully perform the essential job functions consistent with the ADA, and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.

Ability to maintain regular, punctual attendance consistent with the ADA and other federal, state and local standards

Must be able to talk, listen and speak clearly on telephone

AA/EOE

Salary

Competitive

Contact

Please forward resume and cover letter to:

Taso Vassiliou, S.V.P. for Real Property and Asset Management.

E-mail: tvassiliou@thebridgeny.org

Posted on 03/27/18; CVMHA ID #11978